The fact that the future is in the cloud is apparent to most organizations and there are many reasons for migrating. We wanted to share our perspective on the topic and provide some insight as to why establishing a cloud-based strategy is the way to go. Read on for some of our highlights and how to make the process of migrating to the cloud as easy as possible.
By moving to the cloud, you can significantly cut down on the amount of time (and the number of headaches) spent on maintaining hardware and upgrading software. Automatic updates mean seamless transitions and the certainty of knowing you’re always on the latest and greatest version. If you have experimented with the new modern SharePoint Online team sites you will see how, through its user-friendly layout, SharePoint provides users with a central hub for their content to ease communication processes.
Better communication and collaboration will help free up time that you can use to focus more on the strategic side of the business. Instead of having to maintain and patch a SharePoint Server, emphasis can be put on improving and launching new initiatives. Instead of spending time and money on travel to get your technical team onsite to manage remote servers you can control them from anywhere.
Managing an on-premises infrastructure requires space, electricity, air conditioning, hardware, operating systems, and other expenses. Therefore, making the move from legacy systems to the cloud not only alleviates the direct cost of owning or licensing data center equipment, but also lessens the indirect costs associated to third party services, maintenance, management, training, and policy. These indirect costs can make up a significant amount of the expenses of an on-premises IT environment.
For a long time on-premises and local servers have been considered the safe solution. Companies concerned about security prefer to house company data in their own data centers where they have full control. However, smaller companies have become easy targets for hackers as these organizations often don’t have the funds to hire a full-time security specialist. This is turning into a larger issue as the costs of finding a legacy IT specialist are becoming increasingly challenging as the younger generation of IT people are more adverse in the cloud and innovative technologies. However, cloud service providers like Microsoft are required to meet the highest security standards in the industry set by health, financial, and government institutions. Take the Azure Government Cloud, for example. US government organizations are migrating into the future with the help of the cloud that was built with added security that is up to par with the security standards of government organizations.
In the Modern Digital Workplace employees often work from remote offices and the employee-on-the-go is very real part of most organizations’ environment. 3 out of 5 employees use apps for work related activities and migrating to the cloud allows employees to access the SharePoint platform from any mobile device whether they’re in the office or on the other side of the globe. In a multi-device world, employees need to be able to set down work on one device and pick it up on another seamlessly, even when they don’t have access to the internet. With SharePoint Online, you can view information on sites, collaborate with colleagues, access shared documents, and stay connected using your mobile device.
With these key benefits it should be possible to get support from both management, IT and L&D to make the move to the cloud. A final key point we want to leave you with is the importance of having your entire company on board and involved in the decision-making process. Take a collaborative approach when it comes to implementation and communicate the benefits of SharePoint to all your employees and how it will impact them specifically: get your team excited about the change that is to come. This is an essential step towards ensuring a high user adoption and a successful cloud migration.